Executive Assistant to CFO

Job Title: Executive Assistant to the CFO
Location: Boston, MA 02118
Job Type: Full-Time, Direct Hire
Salary: $70,000 – $98,000 per year
Work Setting: Onsite

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner for industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

HV Talent Group is partnering with a leading healthcare organization in Boston, MA to identify an experienced Senior Executive Assistant to provide high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders.

This is a highly visible role within the Finance organization. The ideal candidate will be a proactive, highly organized professional who can independently manage complex priorities, anticipate executive needs, and handle sensitive financial and organizational information with exceptional discretion.

• Serve as a trusted administrative partner to the CFO and designated Finance leaders.
• Manage complex calendars across multiple senior executives and competing priorities.
• Coordinate schedules around critical Finance deadlines, including financial close cycles, forecasting, audits, and Board reporting.
• Anticipate executive needs and independently resolve scheduling and logistical challenges.
• Prepare executives for meetings by coordinating agendas, briefing materials, financial reports, and follow-up actions.

• Serve as a liaison between Finance leadership, executive leadership, Board members, auditors, investors, and external partners.
• Draft, edit, and coordinate executive-level communications.
• Handle confidential financial, operational, and organizational information with sound judgment and discretion.
• Build strong working relationships with senior stakeholders across the organization.

• Coordinate Finance leadership meetings, executive reviews, Board and committee meetings, including Finance and Audit Committees.
• Support investor-related engagements and other high-level meetings.
• Coordinate, consolidate, and distribute Board and committee materials while maintaining accuracy and version control.
• Track action items and ensure timely follow-through.
• Support audit, compliance, and regulatory activities through coordination of documentation, logistics, and deliverables.

• Coordinate executive travel arrangements with business priorities and cost efficiency in mind.
• Support expense reporting and other administrative workflows.
• Coordinate timelines and logistics for monthly and quarterly financial close, forecasting, annual budgeting, audits, and Board reporting.
• Identify opportunities to improve executive support processes and workflows.
• Provide guidance to other Executive Assistants supporting Finance leaders and promote consistent best practices.

• Support Finance-led and enterprise-wide initiatives, including strategic planning, budgeting, and operational improvement projects.
• Conduct research and synthesize financial and operational information into executive-ready materials.
• Assist with cross-functional initiatives involving Finance and other business units

• Support Finance leadership during organizational changes, system implementations, and transformation initiatives.
• Help maintain structure, communication, and coordination during periods of high operational demand.
• Contribute to continuous improvement of executive support and Finance-related administrative processes.

• 8+ years of Executive Assistant experience, including direct support of C-suite or senior executive leaders.
• Experience supporting a CFO or Finance leadership team is strongly preferred.
• Demonstrated ability to work independently with a high degree of judgment, discretion, and confidentiality.
• Proven experience managing complex calendars and competing priorities for multiple senior stakeholders.
• Experience…