Executive Search Operations Specialist

About Atrium

Founded in 1995, Atrium is a WBENC‑certified leader in Extended Workforce Management and Talent Solutions, blending technology and human expertise to help leading brands reimagine how work gets done. Atrium delivers its market‑leading solutions through four divisions:
Talent Solutions, Atrium WORKS™, HR Advisory Services, and Atrium Innovation Research™ (AIR). All offerings integrate seamlessly to create flexible programs built for the evolving world of work.

The Executive Search Operations Specialist serves as a dedicated Atrium WORKS resource embedded within the client’s Executive Search function, operating as a direct extension of and as an enabling function for a highly visible team. The position holds accountability for the coordination, administration, and reporting activities that support executive-level searches, ensuring that each search progresses efficiently and that every stakeholder and candidate interaction reflects the client brand, quality standards, and established service levels of the delivery model.

This is an operations position rather than a recruiting position; the role does not hold requisition ownership and does not perform candidate sourcing. The cornerstone of this position is the operational infrastructure supporting VP and above searches, including interview logistics, search documentation, executive reporting, vendor administration and partnership, and process execution.

Given the seniority and executive nature of the stakeholders and candidates involved, the position requires consistent discretion, sound professional judgment, and the ability to represent Atrium and the service model credibly before C‑suite leadership. Confidential information is handled as a matter of routine, and the individual in this role is expected to exercise appropriate care without direction.

The role requires advanced scheduling capabilities; the Executive Search Operations Specialist coordinates multi‑stakeholder interview loops for executive candidates while partnering closely with executive assistants across the organization. The position sequences competing calendar demands against business urgency while maintaining a high standard of candidate experience.

Reporting responsibilities associated with this position are executive facing. Briefing documents, pipeline reports, search status updates, and metrics packages prepared in this role are presented to CEO, CHRO, and Board audiences, and are expected to meet that standard of accuracy, clarity, and presentation quality without further revision.

The position additionally maintains the administrative and financial mechanics of the function, including search workflow management within the applicant tracking system, external search firm invoicing, purchase order and requisition processing, and ongoing tracking of search progress and vendor spend.

The Executive Search Operations Specialist executes the standard operating procedures established and maintained by Atrium WORKS for the executive search function, applies those procedures consistently across all active searches, and escalates process gaps or recurring points of friction to the Atrium WORKS account team for resolution.

The ideal candidate has a proven track record of excelling as an executive assistant or executive operations professional and demonstrates exceptional organization, attention to detail, and can maintain composure under pressure. This individual brings advanced proficiency in Microsoft Excel and PowerPoint, strong enterprise systems fluency, executive‑caliber written communication, and the judgment required to make day‑to‑day decisions independently.

Executive Search Coordination and Logistics

• Coordinate all logistical components for VP and above searches, from kickoff through offer acceptance and close.

• Develop and manage complex, multi‑stakeholder interview schedules for executive candidates, maintaining a high standard of service throughout the process.

• Partner with executive assistants across the organization to secure and protect senior leadership calendar availability.

• Sequence competing scheduling demands against business urgency and…