Part-Time Office Coordinator

Boston, MA Onsite Contract/Temporary Administrative $32.30 - $35/hr 1+ years Posted 2 days ago

Location: Boston, MA
Work Schedule: Tuesdays and Thursdays, 9am - 5pm, 16 hours per week, with a 3-month contract and potential to extend
Compensation: $32.30 - $35.00 per hour

Position Summary:
We are seeking a proactive and personable Part-Time Office Coordinator to serve as the welcoming face and organizational backbone of our Boston office. This in-office role ensures the space remains efficient, inviting, and organized. The ideal candidate is detail-oriented, enjoys creating a positive workplace environment, and takes pride in managing daily office operations to support a seamless workday for all employees, guests, and vendors.

Key Responsibilities:

• Manage meeting room setup, including conference technology and IT support.
• Foster a vibrant, fun, and welcoming office atmosphere.
• Greet employees, guests, and vendors, ensuring a positive experience for visitors.
• Oversee office supplies, monitor inventory, place orders, and organize storage.
• Maintain cleanliness and organization of common areas, conference rooms, and kitchens.
• Coordinate with office vendors and service providers, such as delivery personnel, cleaning crews, and building maintenance.
• Assist with general administrative tasks as needed to support daily operations.
• Support onboarding activities by preparing work spaces, distributing equipment, and ensuring new hires have necessary supplies.
• Help plan and coordinate in-office events, team lunches, celebrations, and activities to boost morale.

Required Qualifications:

• Ability to work onsite in Boston Tuesdays and Thursdays, 16 hours per week.
• Friendly, approachable demeanor with strong interpersonal and communication skills.
• Basic troubleshooting skills for conference room and IT setups.
• Capacity to juggle multiple small tasks independently and proactively.
• Reliable, punctual, and committed to maintaining an organized office environment.

Preferred

Skills & Experience:

• Experience in an office coordinator, front desk, hospitality, or related role.
• Past involvement in planning company events or team activities.
• Familiarity with office supply and inventory management tools.

Benefits:
Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.