Administrative Assistant

At-a-Glance:

Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Administrative Assistant.

• Contract
• On-Site Role - Minimum 4 days a week in the office

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Flexible attitude with willingness to take on new assignments

• Prior administrative or coordinator experience
• Investment management or financial services industry experience
• Familiarity with Concur, SharePoint, and Ariba (training can be provided)

• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics
• Coordinate all aspects of travel, including booking flights, hotels, and car service; prepare itineraries; support international travel requirements
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist with on-boarding and off-boarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed