Executive Administrative Assistant

FM is seeking an Executive Administrative Assistant to provide high-level support to senior leaders. In this role, you'll manage complex calendars, coordinate meetings and travel, and serve as a key communication hub for executives. You will prepare presentations and reports, handle confidential information with discretion, and track priorities and deadlines across multiple projects. The ideal candidate is highly organized, tech-savvy, and proactive, with strong written and verbal communication skills and the professionalism to represent executives internally and externally.

Responsibilities

• Manage complex executive calendars, meetings, and travel logistics
• Prepare, edit, and proofread correspondence, presentations, and reports
• Coordinate executive meetings, agendas, minutes, and follow-ups
• Handle confidential information with discretion and professionalism
• Serve as primary point of contact between executives and internal/external stakeholders
• Track deadlines, priorities, and action items for executive projects
• Organize and maintain digital and physical files and records
• Support expense reporting, invoice processing, and basic budgeting tasks
• Assist with internal communications and executive updates to staff
• Identify process improvements to enhance executive and office efficiency

Required Skills

• Executive calendar management
• Travel planning and logistics
• Business writing and editing
• Presentation preparation (PowerPoint, Slides)
• Document and records management
• Microsoft Office or Google Workspace
• Expense reporting and basic budgeting
• Meeting coordination and minutes
• Stakeholder communication
• Confidential information handling