Front Desk Coordinator

Description We are looking for an experienced Front Desk Coordinator to support a detail-oriented corporate environment in Boston, Massachusetts. This Contract position will serve as the first point of contact for guests and visitors, creating an organized and welcoming arrival experience while coordinating day-to-day front desk and meeting space needs. The ideal candidate brings strong reception experience, sound judgment, and a composed, service-oriented approach suited to a business setting.

Responsibilities:

- Welcome visitors, confirm identification, and notify internal contacts to ensure guests are directed efficiently upon arrival.

- Manage front desk coverage by answering incoming calls, responding to general inquiries, and maintaining a detail-oriented reception presence throughout the day.

- Coordinate conference room scheduling, monitor reservations, and help prepare meeting spaces for internal and client-facing events.

- Support meeting-related requests by arranging last-minute hospitality needs, including catering and room readiness.

- Maintain and distribute daily front office communications, bulletins, or updates as needed for smooth site operations.

- Provide concierge-style assistance such as handling personal belongings, organizing coat storage, and offering courteous on-site support to visitors.

- Use Microsoft Outlook and related office tools to manage calendars, communications, and administrative details with accuracy.

- Perform routine administrative tasks, including data entry, file organization, and appointment coordination, to keep front office processes running efficiently. Requirements - At least 3 years of experience in a front desk, receptionist, concierge, or similar client-facing administrative role.

- Proficiency with Microsoft Outlook and working knowledge of Microsoft Word and Microsoft Excel.

- Experience handling multi-line phone systems, email correspondence, and appointment or meeting scheduling.

- Strong customer service and interpersonal skills, with the ability to interact effectively with visitors and stakeholders.

- Demonstrated accuracy in data entry and administrative support duties within a fast-paced office setting.

- Detail-oriented demeanor with a friendly, composed approach that remains refined without being overly casual or overly animated.

- Ability to manage competing priorities, respond to last-minute requests, and maintain organization throughout the workday.

- Willingness to adhere to a business dress code, including suit attire and a neat presentation. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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