Front Desk Administrator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a prestigious global investment management firm in Boston, is seeking a polished and professional Front Desk Administrator to provide exceptional front desk support and serve as the first point of contact for visitors, employees, and vendors. This is a fully onsite opportunity offering $25-$30/hour (depending on experience), with a 3-month leave coverage assignment.

Candidates should be flexible and open to an extension.

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage front desk operations and serve as the primary point of contact for incoming inquiries.
• Answer and direct phone calls, emails, and visitor requests.
• Coordinate conference room scheduling and maintain meeting spaces.
• Assist with visitor registration, security procedures, and badge management.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Provide administrative support to various teams as needed.
• Maintain office organization, supply inventory, and common areas.
• Partner with internal departments to ensure smooth daily office operations.
• Support special projects and additional administrative tasks as assigned.

• Previous receptionist, front desk, administrative assistant, or customer-facing office experience.
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to multitask and prioritize in a busy office environment.
• Excellent organizational skills and attention to detail.
• Comfortable interacting with executives, clients, and visitors.
• Proficiency with Microsoft Office Suite.
• Reliable, punctual, and adaptable to changing business needs.
• Ability to commit to a fully onsite schedule.

• Monday through Thursday: shifts between 7:00 AM and 5:30 PM.
• Friday: shifts between 7:00 AM and 4:00 PM.
• Typical schedules include: 7:00 AM - 4:00 PM.
• 8:30 AM - 5:30 PM.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.