Administrative Assistant

Administrative Assistant

To support the teams working on our exciting projects, we are looking for

In the United States – Atlanta | Boston | New York

This isn’t your typical Administrative Assistant role. At Simon-Kucher, you’ll be at the heart of the action, supporting senior leadership, partnering with dynamic teams, and making a real impact on how we connect with clients and colleagues around the world. Beyond administration, you’ll have opportunities to get involved in team management, customer engagement, marketing initiatives, and social media strategy.

If you’re highly organized, thrive in a fast-paced environment, and love being the go-to person who keeps everything running seamlessly, this could be the perfect role foryou.

What makes us special:

• Be a trusted partner to three Partners – own complex calendars and follow-ups across time zones, manage travel and expenses, and priority management; anticipate needs and ensure seamless day-to-day execution. Support budget preparation and tracking for Partners.
• Coordinate internal and external meetings, client engagements, and senior-level interactions across time zones with precision and professionalism.
• Support client-facing project work including scheduling, contract coordination, CRM updates, and high-quality deliverables.
• Manage and enhance client engagement infrastructure, including contact databases, customer profiles, and outbound communication initiatives related to client management or business development.
• Oversee financial and administrative processes such as expense management, invoice handling, and budget tracking.
• Be a true team player by providing coverage and support for other Administrative Assistants as needed.

How you will create an impact:

• Be a trusted partner tothreePartners
  –own complexcalendarsand follow-ups across time zones,managetraveland expenses,and priority management;anticipateneeds and ensure seamless day-to-day execution.
  
  Support budget preparation and tracking for Partners.
• Coordinate internal and external meetings,client engagements, and senior-level interactions across time zones with precision and professionalism.
• Support client-facing project work
  including scheduling, contract coordination, CRM updates, and high-quality deliverables.
• Manage and enhance client engagement infrastructure, including contact databases, customer profiles, and outbound communication initiatives related to client management or business development.
• Oversee financial and administrative processes
  such as expense management, invoice handling, and budget tracking.
• Be a true team player
  by providing coverage and support for other Administrative Assistants as needed.

Your profile:

• Bachelor’s Degree or equivalent work experience required.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook in particular) and internal collaboration tools and messaging systems (i.e., MS Teams) required. Proficiency in Microsoft Dynamics or similar CRM system is a plus, as well as familiarity with AI in the context of administrative and office management work a plus.
• Experience supporting senior stakeholders in a fast-paced, professional services environment.
• Exceptional organizational and prioritization skills with the ability to manage multiple high-priority tasks simultaneously and work under pressure.
• Excellent written and verbal communication skills with the ability to interact confidently with senior leaders and clients.
• Proactive mindset, anticipating needs rather than reacting to them, with a flexible, friendly, and positive attitude. A keen sense of effective customer and client service and problem-solving orientation.
• Excellent attention to detail, accuracy, and organizational skills.
• High level of discretion and professionalism when handling confidential information.
• Comfortable working independently while also collaborating across teams.

Why Join Us?
At Simon-Kucher, you’ll find more than a role – you’ll find growth, variety, and the chance to shape how our teams and clients experience the firm. This role goes beyond traditional administrative support - you will play a central role in how the Houston office operates, how Partners engage with clients, and how the…