Front Desk Coordinator Boston, MA

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-office operations for a real estate and property organization. This contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and serving as a dependable point of contact for visitors and staff. The role combines reception, customer support, and office coordination responsibilities in a fast-paced environment.

Responsibilities:

• Welcome visitors courteously, provide direction, and ensure a positive arrival experience at the office.
• Manage a multi-line phone system, route incoming calls efficiently, and relay messages with accuracy and discretion.
• Coordinate front desk activities, including handling inquiries, supporting concierge-style assistance, and responding to routine service needs.
• Perform data entry and maintain organized digital and physical filing systems to keep records current and accessible.
• Prepare, format, and update documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook.
• Support general administrative operations by scheduling, tracking information, and assisting with day-to-day office workflow.
• Communicate clearly with tenants, guests, vendors, and internal team members to resolve questions and maintain smooth operations.