Executive Assistant

Description We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

- Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change.

- Prepare, review, and submit expense reports with a high level of accuracy and timeliness.

- Coordinate travel plans, including itineraries, reservations, and related logistics for business trips.

- Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups.

- Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations.

- Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings.

- Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics. Requirements - Demonstrated experience supporting executives or senior leaders in an administrative capacity.

- Strong ability to manage calendars, resolve scheduling conflicts, and maintain organization across multiple priorities.

- Experience preparing expense documentation and handling reimbursement processes accurately.

- Proven background coordinating domestic or international travel arrangements.

- Comfortable supporting meetings, trainings, and team events with strong attention to detail.

- Excellent communication skills and the ability to work effectively with leadership and cross-functional teams.

- Proficiency with standard business tools used for calendaring, travel coordination, and administrative support. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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