Office Assistant

Description We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment.

Responsibilities:

- Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures.

- Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources.

- Maintain organized and up-to-date administrative records to support accurate documentation across office functions.

- Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines.

- Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks.

- Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly.

- Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed.

- Organize employee travel logistics and oversee office events such as weekly catering and team gatherings.

- Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption.

- Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required. Requirements - Prior experience in office administration, executive support, or a similar coordination-focused role.

- Strong organizational skills with the ability to manage multiple tasks, deadlines, and changing priorities effectively.

- Experience handling invoices, maintaining records, and supporting general administrative processes with accuracy.

- Ability to communicate professionally with executives, employees, vendors, and building management.

- Proficiency with Microsoft Excel and other standard office software used for tracking, scheduling, and reporting.

- Familiarity with coordinating office services, events, travel arrangements, and supply management.

- Experience supporting onboarding activities or maintaining employee documentation is preferred.

- Knowledge of bulk mailings and related administrative distribution tasks is a plus. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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