Office Manager

Discovered Search, a boutique recruiting firm serving high growth, tech-enabled companies, seeks an organized, proactive Office Manager to own day to day operations. You will manage calendars, meetings, and travel; coordinate vendors and office supplies; support onboarding and HR administration; and maintain accurate documentation and basic financial tracking. Partner closely with a collaborative team, streamline processes, and ensure a smooth, professional experience for clients and candidates in a hybrid, high impact environment.

Responsibilities

• Oversee day-to-day office operations, ensuring a professional, efficient environment for staff, clients, and candidates
• Manage calendars, meetings, and travel logistics for leadership and recruiting teams
• Coordinate office supplies, vendors, and basic facilities needs for a hybrid workforce
• Support onboarding, HR administration, and documentation for new hires and consultants
• Maintain organized digital and physical records, including contracts, invoices, and candidate/client files
• Track expenses, assist with basic budgeting, and support invoice processing in coordination with finance
• Update and maintain data accuracy in CRM/ATS and shared tracking tools
• Assist with planning internal meetings, client visits, and team events
• Identify and implement process improvements to streamline workflows and communication
• Serve as a central point of contact for operational questions and internal requests

Required Skills

• Office administration
• Calendar and meeting management
• Travel coordination
• Expense tracking and basic budgeting
• Vendor and facilities management
• Document and records management
• HR onboarding support
• CRM or ATS data entry
• MS Office and Google Workspace
• Written and verbal communication