Front Desk Coordinator

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support a detail-oriented corporate environment in Boston, Massachusetts. This Contract position will serve as the first point of contact for guests and visitors, creating an organized and welcoming arrival experience while coordinating day-to-day front desk and meeting space needs. The ideal candidate brings strong reception experience, sound judgment, and a composed, service-oriented approach suited to a business setting.

Responsibilities:

• Welcome visitors, confirm identification, and notify internal contacts to ensure guests are directed efficiently upon arrival.
• Manage front desk coverage by answering incoming calls, responding to general inquiries, and maintaining a detail-oriented reception presence throughout the day.
• Coordinate conference room scheduling, monitor reservations, and help prepare meeting spaces for internal and client-facing events.
• Support meeting-related requests by arranging last-minute hospitality needs, including catering and room readiness.
• Maintain and distribute daily front office communications, bulletins, or updates as needed for smooth site operations.
• Provide concierge-style assistance such as handling personal belongings, organizing coat storage, and offering courteous on-site support to visitors.
• Use Microsoft Outlook and related office tools to manage calendars, communications, and administrative details with accuracy.
• Perform routine administrative tasks, including data entry, file organization, and appointment coordination, to keep front office processes running efficiently.