Administrative Assistant Boston, MA

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs.

Responsibilities:

• Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors.
• Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner.
• Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services.
• Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment.
• Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule.
• Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset.
• Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise.
• Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks.
• Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.