Office Assistant

Office Assistant

We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This long-term contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment.

Responsibilities:

• Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures.
• Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources.
• Maintain organized and up-to-date administrative records to support accurate documentation across office functions.
• Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines.
• Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks.
• Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly.
• Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed.
• Organize employee travel logistics and oversee office events such as weekly catering and team gatherings.
• Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption.
• Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required.