Executive Assistant

Executive Assistant

We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This long-term contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change.
• Prepare, review, and submit expense reports with a high level of accuracy and timeliness.
• Coordinate travel plans, including itineraries, reservations, and related logistics for business trips.
• Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups.
• Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations.
• Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings.
• Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.