Executive Coordinator

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet.

That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life.

Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

The Executive Coordinator will be reporting to the Head of Medical Operations within the Medical Affairs Team and providing excellence in contracting and PO execution for US Medical, enabling medical proponents to focus on project strategy and execution.

Contracting & Purchase Order Support

• Support Statement of Work (SOW) management through the approval, vendor setup and PO setup process (with a focus on Oncology, Fertility, Endocrinology and Medical support budgets); actively monitor shared Medical Operations inbox for SOW handling, monitor, track and champion SOWs through the process in collaboration with business owners
• Manage monthly vendor reports with third-party vendors and/or HCPs in collaboration with business owners
• Complete receiving on all business owner-approved vendor reports and individually submitted vendor invoices
• Review monthly open invoice and PO reports to determine and execute appropriate action
• Open POs for approved medical grants and off-line charitable contribution requests
• Actively contributes to continuous process improvements, staff training and adherence to all corporate policies

Medical Operations & Other Administrative Support

• Crosstrain and provide backup coverage for Medical Operations staff, including for contracting, the HCP engagement process and grants operations.
• Support development and maintenance of job aids for key Medical Affairs processes (including and beyond contracting).
• Actively participate in internal Administrative Professionals network, building relationships with key internal stakeholders.

Work location:

Boston, MA (Seaport Office - 3 days per week in office)

(Overtime may be necessary on occasion)

Travel 20% domestically

• High school diploma or GED
• 6+ years of professional work experience supporting senior-level management

• Bachelor’s degree
• Experience with contracting process support; SAP experience preferred
• Strong background in executive-level support, calendar management, meeting coordination, travel planning, and handling confidential materials.
• Previous project administration preferred
• Strong internet and computer skills including Outlook, Word, Excel and Power Point
• Knowledge and ability to work in contracting and purchasing software; SAP preferred
• Excellent administrative skills
• Strong organizational skills
• Attention to detail
• Team player with reflected can-do attitude
• Self-motivated, self-confident
• Ability to handle multiple tasks effectively and to work under…