Senior Administrative Coordinator

Senior Administrative Coordinator

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of Avalon Bay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America — one that continues to get better as it grows.

And we're looking for people who want to help us do it.

As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members' growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer.

The best people want to work here. We hope you're one of them.

The Role:

Are you an organized, proactive professional who thrives in a fast-paced environment and enjoys being the person who keeps a team moving forward? At Vivmark Residential, administrative professionals play a critical role in helping our leaders and teams operate efficiently, stay organized, and achieve business priorities.

Vivmark Residential is searching for a Senior Administrative Coordinator to provide high-level administrative and operational support to a senior executive. This role serves as a key partner to leadership, coordinating complex schedules, meetings, travel, presentations, reports, budgets, and special projects. The Senior Administrative Coordinator will use strong organizational, communication, and analytical skills to anticipate needs, improve processes, and ensure administrative operations run smoothly.

This position may also provide direction to other administrative coordinators to facilitate the completion of work and support department-wide priorities.

Additional responsibilities include but are not limited to:

• Provide comprehensive administrative and operational support to a senior executive, including calendar management, travel arrangements, meeting coordination, and event planning
• Coordinate and prepare meeting materials, presentations, reports, and other documentation for leadership meetings and business initiatives
• Manage and coordinate the executive's schedule, proactively identifying priorities, conflicts, and opportunities to improve time management
• Ensure administrative processes and functions are completed accurately and consistently in accordance with company policies and procedures
• Compile and organize documents and materials for travel-related meetings and executive engagements
• Track and analyze Capital Projects staffing, resource allocation, and project prioritization, and present information to support leadership decision-making
• Create and maintain databases, spreadsheets, presentations, reports, and other departmental files while identifying opportunities for process improvements
• Prepare departmental reports by gathering, organizing, analyzing, and presenting information in a clear and effective manner
• Monitor departmental budgets and coordinate the submission and processing of invoices and expense reports
• Coordinate and support company events, meetings, special projects, and other department initiatives
• Provide guidance and direction to other administrative coordinators as needed to facilitate workflow and completion of departmental priorities
• Perform other duties and special projects as assigned by management

You Have:

• High school diploma or equivalent (GED) required; some college or other post-high school education preferred
• Minimum of 6 years of administrative…