Part-Time Program Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Under the direction of the Assistant Director of Master's Program Management, within the Office for Graduate Education, the Part‑Time Program Coordinator will provide operational and admissions support across the MMSc‑CI and SM‑CSO programs and may support SM‑HQS and SM‑CR as needed. This role is crucial for managing a high volume of admissions activity during peak cycles as well as supporting general program operations year‑round.

By handling key administrative responsibilities, the coordinator enables Program Managers to devote attention to strategic initiatives including student advising, curriculum management, and faculty engagement.

• Manage application materials and ensure completeness of submissions
• Coordinate and schedule applicant interviews, leading communications with candidates and faculty reviewers
• Collaborate with Program Managers to finalize interview schedules and admissions workflows
• Track and update applicant statuses; maintain admissions databases
• Draft and send admissions-related communications
• Plan and facilitate admissions events (e.g., information sessions)
• Respond to prospective student inquiries

• Assist with student registration, enrollment, and general program communications
• Support program events and student engagement activities
• Track and organize course information, evaluations, and teaching team needs
• Provide administrative support to program managers, directors, and faculty as needed
• Contribute to contingency coverage for essential program functions during staff absences

• 3 or more years of experience. Higher education may count towards experience.

• Standard Hours/
  
  Schedule:
  
  Please note this is a part‑time, 20 hours (.57 FTE) per week position. Monday - Friday, 4 hours per day
• Visa Sponsorship Information:
  Harvard University is unable to provide visa sponsorship for this position
• Pre‑Employment Screening:
  Identity
• Staying Informed About Your Application:
  Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.

Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to…