Executive & Development Assistant

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve.

The League is a non‑profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

This role requires a candidate who has the ability to:

• Provide administrative support to the SVP including calendar management, scheduling, and correspondence
• Prepare briefing materials, meeting agendas, and follow‑up notes for internal and external meetings
• Maintain accurate donor and prospect records in the CRM/database and support gift processing and acknowledgement communications
• Assist with the preparation of sponsorship materials, donor stewardship communications, communications materials, membership communications, and reports
• Help coordinate fundraising events, donor cultivation events, and other Mass League events including the Annual Awards Gala and Community Health Institute
• Support coordination of media and community relations activities including preparation of materials for external presentations and partner meetings
• Provide additional administrative support and project‑based support for the SVP and the External Affairs team as needed
• Enters contract requests into the League's contract management system and prepares and submits vouchers to the finance department for external sponsor ships and vendor invoices
• Coordinates and collaborates with other Executive Assistants and Mass League departments
• Manages confidential files, documents, and communications

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi‑task and reprioritize as necessary
• Ability to problem‑solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse background
• Active listening using verbal and non‑verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and Power Point
• Demonstrated proficiency with CRM software (e.g., Bloomerang, Donor Perfect, Raiser's Edge)
• Up‑to‑date knowledge of business and information technology

• Bachelor's degree preferred; high school degree…