Office Manager

Office Manager

To support the teams working on our exciting projects, the Office Manager does it all - from managing the office and facility to greeting people in the office, planning company events, and managing a variety of administrative support duties. The Office Manager makes it all seem effortless. This role creates a warm and welcoming environment for employees and visitors alike and handles changes and interruptions in a professional manner.

The Office Manager works independently, thrives in a fast-paced environment, has a high degree of reliability, strong adherence to schedules and deadlines, and demonstrates top-notch communication and interpersonal skills. Additionally, the Office Manager will support from an administrative assistant capacity specific with calendar management, meeting coordination, and report preparation.

What makes us special:

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take ownership. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
• Unlock the power of opportunity. Advance your career in a high-growth environment with a startup feel and strong exposure to leadership and business development. We invest in your professional development every step of the way.
• Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide how we collaborate, communicate, and deliver impact.
• Invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching.
• Prioritize your health and well-being. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
• Enjoy balance and flexible working. Be empowered to do your best work – whether it's in the office or from home.

How you will create an impact:

• Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs.
• Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.
• Keep office common spaces clean and tidy and monitor general safety in the suite.
• Be an enthusiastic and friendly host to employees, candidates, visitors, and vendors;
  Coordinate needs of visitors from other Simon-Kucher offices as needed.
• Order, set up, and clean up snacks and office-catered lunches.
• Ensure that all office & kitchen machines are working and maintained and coordinate necessary cleaning and maintenance services.
• Maintain positive working relationships with suppliers/vendors and property managers.
• Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.
• Oversee all deliveries (inbound, outbound) and outgoing mail.
• Manage the monthly Boston office engagement budget, including office snacks, beverages, team activities, and events, ensuring thoughtful allocation of resources and adherence to budget.
• Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.
• Proactively develop and execute creative events and initiatives that build community, strengthen office culture, and drive employee engagement.
• Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).
• Onboard and train new hires making sure to create an enjoyable experience.
• Coordinate office moves and new setups and seating arrangements in partnership with internal teams and manage office floor plan.
• Keep a constant pulse on office morale and open communication with the Head of the Office.
• Own regular Boston office communications, keeping employees informed and engaged on office events, announcements, initiatives, and other relevant updates.
• May occasionally run miscellaneous errands in support of office activities or leadership requests.
• Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.
• Support from an administrative assistant perspective for one or multiple partners.
• Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management).
• Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
• Manage client contact database, compile customer…