Office Coordinator - Boston

Office Coordinator

We're looking for an organized, friendly, and proactive Office Coordinator to support the day-to-day operations of our Boston office. You'll help create a welcoming, well-equipped workplace by coordinating office services, assisting employees and visitors, supporting events and onboarding, and ensuring everyday needs are handled promptly.

Reports to our Global Workplace Manager. This is a highly visible, people-facing role for someone who enjoys helping others, stays calm when priorities shift, and takes pride in keeping an office organized and running smoothly.

What you'll do:

• Coordinate daily office operations, including opening and closing routines, supplies, snacks, mail, deliveries, and general office organization.
• Serve as the friendly first point of contact for employees, visitors, candidates, and vendors. Providing a warm and professional experience.
• Manage relationships with building management, cleaning crews, IT support, and service vendors, and act as the point person for facilities issues and repairs.
• Place and track orders for office supplies, equipment, food, and events while following purchasing guidelines and monitoring expenses.
• Plan and coordinate office events, team lunches, celebrations, and occasional offsites.
• Support new-hire onboarding by preparing desks, equipment, access badges, and welcome materials in partnership with the IT and People teams.
• Help maintain office health, safety, and security procedures, including visitor policies and building access.
• Sort incoming mail and coordinate outgoing shipments and couriers.
• Maintain office calendars, vendor contacts, supply inventories, and other workplace documentation.
• Assist the Global Workplace Manager with operational projects and process improvements.
• Provide hands-on support for other office needs as they arise.
• Take on ad-hoc projects that improve how the office and team operate.

• 2+ years in office/workplace management, facilities, or workplace operations, ideally in a fast-growing company
• Exceptional organization and follow-through — you keep many plates spinning without dropping them.
• Warm, professional communication style; a genuine interest in helping people.
• Resourceful and proactive; you spot problems before they become problems and just handle things.
• Comfortable with common workplace tools (e.g., Google Workspace or Microsoft 365, Slack, and basic spreadsheets).
• Ability to lift and move office supplies or equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Sound judgment and discretion with sensitive information.
• Able to work on-site in our Boston office 5 days a week.

• Collaborative Humans:
  Prioritizing collective intelligence.
• Fearless Innovators:
  Turning obstacles into growth opportunities.
• Persistent, Passionate Developers:
  Thriving on complex, long-term challenges.
• Impact-Driven Creators:
  Crafting intuitive tools for developers.
• Rapid Learners and Un-learners:
  Adapting quickly in a fast-paced technological world.