Legal Administrative Assistant

Responsibilities

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution;

and other records/file maintenance.

• May prepare and/or review for accuracy general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
• May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents.
• Projects an image that reflects the professional nature of work done by the firm.
• Interacts with clients in a way that supports great client service and relationships.
• Accurately drafts and/or writes routine reports and correspondence.
• May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
• May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
• Prioritizes workload in an efficient and effective manner.
• Participates in on-going training sessions to enhance his/her technical skills.
• Stays informed of all firm policies and standardized procedures and applications.

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.