Facilities and Office Coordinator

Overview

We’re seeking a Facilities and Office Coordinator to support our Boston headquarters. This is an in-office role that requieres the individual to be onsite 5 days a week.

• Facility Services
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  Collaborate with the Facilities staff to maintain clean and well-kept property, including parking lots and grounds. Set up and break down meetings and events, occasionally working evening hours as needed. Ensure the set-up and appearance of exterior common areas are maintained.
• Office Administration
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  Greet visitors at the front desk, answer phone calls, and manage courier services. Keep office areas organized and well-stocked, including print/copy rooms, kitchenettes, and common spaces. Inspect and maintain kitchenette equipment to ensure it is in good working order.
• Mailroom Operations
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  Process incoming and outgoing mail, operate postage machines, and prepare shipments. Assist with new hire setups, office relocations, and manage office supplies and business card orders.

• Excellent communication and customer service skills
• Attention to detail
• Ability to work independently and as part of a team
• Resourceful, flexible, and enthusiastic with excellent follow-through skills
• Graduation from high school and (3) years of work experience in office services or any equivalent combination of experience and training which provides the required knowledge, skills and abilities
• Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
• Requires a valid driver’s license and a registered vehicle
• Ability to successfully complete OSHA 10 hours and CPR / First Aid certification upon hiring
• Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries

Necessary Attributes:

• Candidate must possess Suffolk’s Core Values:
  Passion, Integrity, Hard Work, Professionalism and Caring
• Excellent organizational skills and attention to details
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escal…?
• Excellent problem-solving skills and the ability to act