Executive Assistant

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet.

That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

As the Executive Assistant, SVP of North America Medical Affairs, your role is to provide superior executive assistance. You will be responsible for calendar maintenance, travel, and expense reporting, as well as team-wide organizational maintenance, allowing SVP NAMA to focus on key strategic and senior leadership activity. This is a hybrid position requiring onsite presence 3+ days per week, and may vary each week.

Flexibility required for additional in-office days depending the needs of the business during specific times.

• Preparing and editing correspondence, communications, presentations, and other documents. Monitor incoming and outgoing communications, including emails, team calls, and mail.
• Meeting Coordination:
  Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, record meeting minutes, and action items follow up. Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Stakeholder Management:
  Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Understand the scope and content of NAMA ongoing programs. Assist with projects where necessary and prioritize and manage multiple projects to ensure timely follow up.
• Manage executive calendar, with coordination of internal and external senior executives and assistants as well as third party stakeholders and industry partners, including complex executive meetings and events.
• Provide advanced, executive administrative support to the NAMA Leadership Team (LT) members
• Coordinate complex travel arrangements, both international and domestic.
• Ensure deadline delivery for requests and assignments (e.g. team meeting agendas/minutes, periodic team reports, etc.).
• Apply superior analytical skills to screening routine and highly confidential responses to incoming mail, email, telephone calls and messages.
• Develop and maintain a confidential, centralized filing system, which is linked to computer network filing structure.
• Process expense reports for SVP, and members of the NAMA LT as assigned, ensuring timely submission and accuracy.
• Collaborate with internal parties at all levels to gather information and prepare reports as per the executive’s needs.
• Attend all Administrative Excellence meetings and events, generate information to support managerial decisions and participate in the design and implementation of staff training, as applicable.
• Travel 10%

• Bachelor’…