Operations & Finance Specialist to Dean; Nursing

ABOUT SIMMONS

Located in Boston’s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston’s only women’s undergraduate program and graduate programs open to all.

You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six‑school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high‑value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success.

You’ll find that people who work here truly believe in our mission of preparing students to become social justice‑oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace. As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under‑represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience.

Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

The Operations & Finance Specialist to the Dean reports to the Director of Operations for the School of Nursing and Physical Therapy for operational responsibilities and directly to the Dean for administrative support responsibilities. As a key member of the School’s administrative and Operations team, this highly visible position provides dedicated support to the Dean while also handling operational, project coordination, data, financial, and administrative responsibilities that support the School's effective functioning.

The position serves as a primary point of contact for the Dean and, as assigned, as a liaison with faculty, staff, students, University offices, external partners, visitors, and other constituents. The role manages the Dean's calendar and meeting priorities, coordinates the Dean’s communications and events, supports budget and purchasing processes, maintains operational data and records, and advances special projects and School-wide initiatives.

This position is also the primary point of contact for finance and budget needs across the School. The position works closely and collaboratively with the Director of Operations and other members of the School's leadership and Operations teams. Success in this role requires exceptional organization, judgment, discretion, responsiveness, initiative, problem‑solving, and the ability to anticipate needs and manage multiple priorities in a fast‑paced academic environment.

The Operations & Finance Specialist handles sensitive and confidential matters and is expected to model professionalism, collaboration, inclusion, and a strong service orientation.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Manage the Dean's complex academic and individual calendars, using sound judgment to prioritize time for meetings, appointments, events, and travel based on the Dean's priorities and the School's needs.
• Proactively identify and resolve scheduling conflicts, anticipate preparation needs, and ensure…