Senior Administrative Assistant, Mass General Brigham AI Center

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Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary This role is 100% on-site and will report to 60 Fernwood Road in Boston, MA.This is a rare chance to sit at the center of one of the most ambitious efforts in healthcare today: building a world-class institutional platform for artificial intelligence in medicine. The MGB AI Center brings together leading clinicians, scientists, engineers, and operational leaders across Mass General Brigham and Harvard to shape the future of biomedical research and patient care.

We’re looking for an exceptional Senior Administrative Assistant to be the right hand to our Director and executive team. This is not a behind-the-scenes administrative job. It’s a high-visibility, high-trust operational role for someone who thrives at the intersection of strategy, relationships, and flawless execution, and who wants their work to matter.

If you are the kind of person who anticipates the need before it’s spoken, brings calm to chaos, and takes genuine pride in making a complex organization run beautifully, we’d love to meet you.

You’ll be a trusted partner to leadership, protecting their time, sharpening their focus, and ensuring the Center operates at the highest level. Your work will touch nearly every part of the Center’s mission.

Essential Functions:

• Manage the Director’s time and calendar (internal meetings, external partnerships, leadership sessions, board-style meetings, donor engagements, interview coordination, and high-stakes institutional commitments).
• Serve as a key liaison between the Center and the wider Mass General Brigham hospital system, as well as Harvard and university operations to coordinate across departments, administrative offices, and institutional functions.
• Arrange domestic and international travel end-to-end, including flights, hotels, itineraries, conference logistics, and reimbursements.
• Manage invitations for lectures, panels, advisory boards, and government briefings, handling bios, headshots, talk titles, and every detail so leadership can focus on showing up at their best.
• Coordinate VIP visits and guest experiences. Plan and execute site visits (develop agendas, coordinate catering, and coordinate AV) for visitors, collaborators, donors, industry partners, and academic leaders.
• Provide operational support to the executive team, coordinating leadership meetings, retreats, and strategic planning sessions.
• Manage relationships with external collaborators, industry and philanthropic partners, academic institutions, and government stakeholders.
• Draft polished correspondence and prepare leadership for high-stakes conversations with briefing notes and timely follow-up
• Handle highly sensitive information with discretion, including strategic plans, personnel matters, financial details, research partnerships, and IP discussions,
• Own special projects (e.g. center launches, events, executive briefings, donor materials, and strategic initiatives), and carry projects from first idea to finish.

Qualifications

Required5+ years supporting senior executives, faculty leaders, physicians, research leaders, or C-suite stakeholders

High School Diploma required (Bachelor’s degree highly preferred)
Preferred Prior experience working within Mass General Brigham will…