Records Specialist

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical and digital, and ensuring their proper storage, classification, and retrieval. Your responsibilities will include entering data into the records management system, categorizing records based on established guidelines, and supporting the team in routine audits to ensure data integrity.

As a vital member of the records management department, you will collaborate with colleagues to fulfill record requests promptly and contribute to the implementation of records management policies and procedures. Your attention to detail and adherence to data protection and privacy regulations will be essential in safeguarding sensitive information and maintaining compliance. Your dedication to maintaining an organized and efficient records management system will support various departments in accessing crucial information, ultimately contributing to the smooth functioning of the organization.

RESPONSIBILITIES Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

Prepare inactive files for offsite storage or digitization, performing file culling activities as requested

Perform regular inventory of files stored at client facilities, or offsite storage vendors

Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment

Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content

Prepare reports related to the activity of the Records Department Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entriesREQUIREMENTSHigh School Diploma or GED1 years file, records, imaging/scanning experience

Familiarity with File Trail, iManage Records Manager, Autonomy Records Manager (File Surf), Legal Key, Net Document, OpenTEXT DM or similar Records Management Systems Strong verbal and written communication skills

Detail oriented and attention to detail and accuracy

Good organization skills with ability to manage multiple tasks

Ability to life or move 40 lbs. or greater

Ability to walk, bend, kneel, stand or sit for an extended period of time Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

The Compensation range for this role is up to 22.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance
401(k) retirement plan

Paid Time Off (PTO)
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