Temporary Administrative Assistant

Our client, a financial services firm, is seeking a Temporary Administrative Assistant to join their Boston team!

This position starts asap and will last for about 6 months, with potential to extend.

Hours:

8:30am - 5:30pm

* Fully Onsite

• Provide high-level administrative support in a complex team environment to senior executives and leadership.
• Coordinate complex internal and external meetings, conference calls, and related logistics.
• Manage a high volume of phone calls and interact professionally and effectively with senior-level business leaders.
• Provide administrative support to internal and external managers and clients.
• Organize and coordinate the shipment of literature and materials to clients.
• Respond to and follow up on client requests in a timely and professional manner.
• Maintain complex, detailed calendars while prioritizing meeting requests and coordinating related logistics.
• Coordinate high-volume domestic and international travel arrangements and process expense reports.
• Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
• Maintain a strong understanding of firm policies and independently resolve administrative issues as appropriate.
• Manage monthly invoices and coordinate payments.
• Support onboarding and employee changes, including new hires, transfers, and terminations.
• Assist with general administrative duties, including copying, filing, archiving, and other office support.
• Participate in ad hoc projects, committees, and group events as needed.
• Order office supplies and maintain well-stocked inventory.

• Proficiency in Word, Excel, PowerPoint and Outlook required
• High attention to detail.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 5+ years of experience