Facilities and Office Coordinator

Facilities and Office Coordinator

• Job :
• Job Location:
  
  Location
• Location:
  
  US-MA-Boston
• Type:
  Regular Full-Time
• Category/Department:
  Facilities

We're seeking a Facilities and Office Coordinator to support our Boston headquarters. This is an in-office role that requieres the individual to be onsite 5 days a week.

• Facility Services: Collaborate with the Facilities staff to maintain clean and well-kept property, including parking lots and grounds. Set up and break down meetings and events, occasionally working evening hours as needed. Ensure the set-up and appearance of exterior common areas are maintained.
• Office Administration: Greet visitors at the front desk, answer phone calls, and manage courier services. Keep office areas organized and well-stocked, including print/copy rooms, kitchenettes, and common spaces. Inspect and maintain kitchenette equipment to ensure it is in good working order.
• Mailroom Operations: Process incoming and outgoing mail, operate postage machines, and prepare shipments. Assist with new hire setups, office relocations, and manage office supplies and business card orders.

• Excellent communication and customer service skills
• Attention to detail
• Ability to work independently and as part of a team
• Resourceful, flexible, and enthusiastic with excellent follow-through skills
• Graduation from high school and (3) years of work experience in office services or any equivalent combination of experience and training which provides the required knowledge, skills and abilities
• Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
• Requires a valid driver's license and a registered vehicle
• Ability to successfully complete OSHA 10 hours and CPR / First Aid certification upon hiring
• Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries

• Candidate must possess Suffolk's Core Values:
  Passion, Integrity, Hard Work, Professionalism and Caring
• Excellent organizational skills and attention to details
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately elevate issues up the chain of command
• A strong sense of urgency and initiative. Able to quickly study and react to complex issues
• Excellent problem-solving skills and the ability to act confidently and decisively

• Physical conditions that will permit activities including, but not limited to, heavy lifting, pushing, stooping, climbing ladders, and working under adverse temperatures and/or weather conditions. While performing the duties of this job, the employee is regularly required to stand for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing.
  
  The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend time in an office environment with a quiet to moderate noise level.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.

Suffolk will not…