Temp- Executive Assistant

Position Summary

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

• Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
• Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
• Prepare travel arrangements, including airline reservations and hotel accommodations.
• Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
• Maintain and update CVs for Division Chiefs and Vice-Chair.
• Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
• Provide administrative support for leadership meetings, including preparing agendas and minutes.

Minimum qualifications

High School Diploma or GED

• Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
• Excellent Customer Service skills
• Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• ADDITIONAL INFORMATION:
  Must demonstrate ability to maintain strict confidentiality on all information retained within Department.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors.

Base pay is one part of a comprehensive benefits package that includes

• flexible schedules
• affordable health
• vision and dental insurance
• child care and student loan subsidies
• generous levels of time off
• 403(b) Retirement Savings plan
• Pension
• Tuition and certain License and Certification Reimbursement
• cell phone plan discounts and discounted rates on T-passes

Experience the benefits of passion and teamwork.