Office Services Coordinator

Founded in 1982, TA Realty is an experienced and established real estate investment management firm. Since its inception, through June 30, 2025, TA Realty has acquired, invested and/or managed over $44 billion of real estate assets through core, core plus and value-add strategies and customized separate/advisory accounts. Leveraging deep expertise in acquiring, developing, managing, and selling real assets in the U.S., we focus on delivering value to investors and communities.

TA Realty manages core, core plus and value-add strategies and customized separate/advisory accounts for U.S. and non–U.S. investors.

TA Realty is seeking a proactive, highly organized Office Services Coordinator to support the day-to-day operations of our Boston office and help maintain a professional, efficient, and welcoming workplace.

This highly visible role is responsible for coordinating office services,vendor relationships, workplace resources, and the many operational details that contribute to a well-run office. The successful candidate will take ownership of workplace needs from identification through resolution, exercising sound judgment and initiative to address issues efficiently and proactively.

Working closely with the Director of Operations, this individual will serve as a key point of contact for employees, building management, vendors, contractors, and service providers. The ideal candidate is resourceful, service-oriented, detail-focused, and comfortable managing both established responsibilities and evolving priorities in a dynamic corporate environment.

• Serve as a trusted partner to the Director of Operations on workplace initiatives, process improvements, events, and other firmwide projects.
• Provide administrative support, including scheduling, communications, expense coordination, and special projects as needed.
• Independently draft clear, professional firmwide communications, announcements, and calendar invitations.
• Proactively identify operational issues, recommend practical solutions, and ensure matters are followed through to completion.

• Lead daily facilities operations and serve as the primary point of contact for building management, property management, engineering teams, contractors, and facilities vendors.
• Manage maintenance requests, work orders, repairs, preventative maintenance, inspections, and building-related issues through completion.
• Conduct routine workplace assessments to identify maintenance, safety, appearance, and operational needs and proactively coordinate corrective action.
• Oversee vendor performance and service agreements for areas such as cleaning, maintenance, HVAC, security, pest control, office equipment, waste management, and other building services.
• Coordinate office improvements, furniture installations, space modifications, moves, and facilities-related projects.
• Participate in building management meetings, emergency preparedness programs, safety initiatives, and facilities training.
• Maintain facilities documentation, vendor records, certificates of insurance, service schedules, emergency procedures, and other operational records.
• Partner with building management and internal stakeholders on emergency response, life-safety procedures, workplace security, and business continuity initiatives.

• Manage daily workplace operations for the corporate office, supporting employees, leadership, visitors, vendors, and business partners.
• Develop and maintain operational systems for facilities activity, vendor management, workplace resources, inventory, purchasing, access management, and administrative workflows.
• Create centralized tracking and reporting tools to provide visibility into vendor expenses, workplace spending, service activity, inventory levels, and operational priorities.
• Manage office supply inventory, workplace amenities, snack and beverage programs, purchasing requests, and vendor orders.
• Coordinate invoice processing, expense administration, purchase tracking, and vendor billing to support accurate financial management and budget oversight.
• Manage shipping and receiving operations, including USPS, Fed Ex, courier services, certified mail, and package tracking.
• Identify opportunities to streamline processes, improve service delivery, reduce inefficiencies, manage costs, and enhance overall workplace effectiveness.

• Oversee employee badge inventory, access control…