Alumni Relations Assistant, Alumni Engagement & Development

Alumni Relations Assistant, Alumni Engagement & Development

Are you excited about joining a world-class organization at the intersection of higher education and business? Do you excel at multitasking? Are you drawn to roles that require interaction with many colleagues across departments? If so, join us as we work to strengthen the lifelong relationship between alumni and the School by delivering meaningful engagement and learning opportunities and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world.

Job Summary:

Managing general inquiry email inboxes and phone lines for Alumni Relations and Career and Professional Development

Providing administrative and project work support to ensure smooth operations within AR and across HBS departments

Preparing reports and materials, and drafting correspondence for alumni and internal partners across External Relations (ER) and HBS

Scheduling meetings, drafting agendas, reserving space, and recording meeting minutes

Handle operational logistics as needed

Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.

This role is responsible for other duties as assigned.

Basic Qualifications:

High School Diploma, GED, or equivalent is required.

3+ years of experience in administrative support role(s) is required.

Education beyond high school may count toward experience.

Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.

Additional

Qualifications and Skills:

Excellent verbal and written communication skills.

Proven customer service, interpersonal, and organizational skills.

High level of attention to detail, ability to work independently and effectively

Interruptions to meet tight deadlines and respond quickly.

Ability to establish and promote good working relationships with alumni, colleagues, and faculty.

Ability to manage confidential information appropriately with a high level of tact and discretion.

Ability to learn new software and databases.

Ideal candidates will have a desire to work as part of a team with an "all-hands-on-deck" approach, and maintain a "no job is too big or small" philosophy.

Standard Hours/

Schedule:

40 hours per week, overtime eligible position

Visa Sponsorship Information:
Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:
Identity

Other Information:

This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Work Format Details:
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts.

Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges:
This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits:
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

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