Alumni Relations Assistant, Alumni Engagement & Development

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world's most trusted sources of management education and thought leadership. For more than a century, the School's faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world-leading organizations to educate leaders who make a difference in the world.

Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business.

Are you excited about joining a world-class organization at the intersection of higher education and business? Do you excel at multitasking? Are you drawn to roles that require interaction with many colleagues across departments? If so, join us as we work to strengthen the lifelong relationship between alumni and the School by delivering meaningful engagement and learning opportunities and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world.

• Managing general inquiry email inboxes and phone lines for Alumni Relations and Career and Professional Development
• Providing administrative and project work support to ensure smooth operations within AR and across HBSdepartments
• Preparing reports and materials, and drafting correspondence for alumni and internal partners across External Relations (ER) and HBS
• Scheduling meetings, drafting agendas, reserving space, and recording meeting minutes
• Handle operational logistics as needed
• Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.
• This role is responsible for other duties as assigned.

• High School Diploma, GED, or equivalent is required.
• 3+ years of experience in administrative support role(s) is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.

• Excellent verbal and written communication skills.
• Proven customer service, interpersonal, and organizational skills.
• High level of attention to detail, ability to work independently and
• effectively
• Interruptions to meet tight deadlines and respond quickly.
• Ability to establish and promote good working relationships with alumni,
• colleagues, and faculty.
• Ability to manage confidential information appropriately with a high level of
• tact and discretion.
• Ability to learn new software and databases.
• Ideal candidates will have a desire to work as part of a team with an “all-hands-on-deck” approach, and maintain a “no job is too big or small” philosophy.

• Standard Hours/
  
  Schedule:
  
  40 hours per week, overtime eligible position
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
  • This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite…