Academic Program Coordinator

Our client, a university based in Boston, needs full-time (40 hours a week), temporary (6 months, Academic Program Coordinator, for this hybrid position which involves 3 days on site in Boston, and 2 days working remotely.

Under the direction of the Director of Administration and Finance, the Academic Program Coordinator independently manages key academic program operations for the Electrical and Computer Engineering Department (ECE), including the ECE Visitor Program, graduate course catalog and semester schedule support, and MS program logistics, alongside undergraduate and graduate committee leadership, degree-record and accreditation support, student employment coordination, and event-support duties. This individual provides administrative support for academic programs;

assists with course scheduling, curriculum documentation, and ABET/Student Outcomes and program review reporting; gathers the visitor information needed to support visa and immigration processing for visiting students and scholars; and coordinates the semesterly TA and HCA recruitment, hiring, onboarding, and timesheet approval process.

The Academic Program Coordinator also provides administrative leadership for the undergraduate and graduate committees — serving as a key point of contact for current students and prospective applicants — and collects and analyzes program data to inform recommendations to department and college leadership.

Assignments are often varied and complex, requiring ingenuity and independent judgment. This individual serves as a go-to resource for the department — identifying problems, recommending solutions, and maintaining the smooth day-to-day rhythm of a busy academic engineering department.

• Bachelor’s degree required;
  Master’s degree in higher education or a related field strongly preferred (may substitute for professional experience).
• Minimum of 2–4 years of progressive administrative experience in a fast-paced office environment; experience in a university or academic setting strongly preferred.
• Knowledge of academic program administration, degree/course record management, and cross-office compliance coordination, including accreditation and program review reporting (e.g., ABET/Student Outcomes); ability to independently manage a specialized program area (e.g., visiting scholar/student administration) and support course catalog and scheduling systems (e.g., Banner).
• Experience or familiarity with international student/scholar visa and immigration processes (e.g., SEVIS) preferred.
• Experience supporting student employment or personnel processes (recruitment, hiring, onboarding, timesheet approval) preferred.
• Demonstrated experience serving as a primary point of public contact in a multi-constituent environment (students, faculty, visitors, vendors), including experience leading or facilitating committee meetings.
• Experience collecting and analyzing programmatic data (e.g., enrollment, retention, time-to-degree) using tools such as Banner reporting, Excel, or program assessment platforms (e.g., Heliocampus) to inform recommendations preferred.
• Experience coordinating event logistics and preparing communications materials, including web content and print materials.

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) required; proficiency with Banner or a comparable student information system, and familiarity with HR/timesheet systems (e.g., Workday), strongly preferred.
• Demonstrated ability to manage competing priorities, make sound independent decisions, and carry out complex assignments with minimal supervision.
• Excellent written and verbal communication skills, including the ability to…