Administrative - Executive

Position: Administrative Staff - Executive
Description We are looking for an experienced Executive Administrative specialist to support senior leadership within an investment advisory environment. This long-term contract opportunity requires a highly organized individual who can manage shifting priorities, streamline executive operations, and maintain clear communication across teams and time zones. The role is primarily on-site four days per week and offers the chance to contribute in a visible, high-impact capacity with potential for longer-term growth.

Responsibilities:

- Provide dedicated, anticipatory administrative support to executive leaders, helping manage daily priorities and ensuring critical activities stay on track.

- Oversee complex scheduling needs by coordinating calendars, arranging meetings, reserving space, and preparing materials that enable productive discussions and informed decisions.

- Organize domestic and international travel plans, including multi-stop itineraries, and respond quickly to changes while minimizing disruption to executive schedules.

- Process expense reports and invoices with accuracy, monitor outstanding items, and follow through to ensure timely completion.

- Partner with colleagues across multiple teams and global locations to coordinate requests, share updates, and maintain smooth day-to-day operations.

- Draft, format, and refine presentations, correspondence, and meeting documents using Microsoft 365 tools to support executive communication needs.

- Handle sensitive business information with sound judgment and a high level of confidentiality.

- Identify opportunities to improve administrative workflows and create more efficient coordination processes for leadership support. Requirements - At least 5 years of experience supporting senior leaders or executives in an administrative capacity.

- Background in financial services, investment advisory, or a related services environment is strongly preferred.

- Advanced working knowledge of Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.

- Proven ability to manage competing priorities, adapt quickly to changing needs, and stay organized while supporting multiple stakeholders.

- Experience coordinating detailed travel arrangements across time zones, including last-minute adjustments.

- Strong written and verbal communication skills, with the ability to interact effectively across a wide range of teams and leadership levels.

- Demonstrated discretion in handling confidential matters and the judgment to anticipate needs or escalate concerns early.

- Familiarity with tools such as Concur, Ariba Buyer, Axiom, or similar administrative and expense platforms is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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