Project Controls – Document Controller

• Legal Entity: AECOM Technical Services Inc
• Business Line: PPM
• Work Location Model:
  On-Site
• Primary
  
  Location:
  
  US
  - Boston, MA
  - One Federal St
• Compensation: USD 120,000 - USD 130,000 - yearly

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be h accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOMis seeking a highly qualifiedProject Controls – Document Controllerwhowill support projects throughout the Boston area by managing, organizing, tracking, distributing, and maintaining project documentation throughout the project lifecycle. This position will help ensure that project records are accurate, current, securely maintained, and readily accessible to authorized team members.

The successful candidate must possess excellent organizational, communication, and relationship-building skills and be capable of working independently and collaboratively in a fast-paced, client-focused environment. The Document Controls Specialist will coordinate closely with project managers, project controls personnel, design teams, contractors, consultants, and client representatives to maintain effective document control processes and support compliance with project requirements.

• Establish, implement, and maintain document control procedures, including Standard Operating Procedures (SOPs), workflows, filing structures, naming conventions, and revision-control standards.
• Manage project documentation and document-review workflows within the designated Project Management Information System (PMIS), including RFIs, submittals, shop drawings, transmittals, design documents, technical reports, meeting minutes, change management documentation, contracts, permits, inspection reports, and closeout records.
• Verify that documents are complete, properly formatted, accurately numbered, and submitted in accordance with established procedures; maintain revision histories and ensure superseded documents are appropriately identified and archived.
• Monitor document-review workflows and follow up with responsible parties to support timely responses and approvals; distribute approved documents to authorized project participants and confirm teams are working from current versions.
• Perform routine quality-control reviews and audits of project records to identify missing, duplicate, outdated, or incorrectly filed documents; recommend process improvements to strengthen document quality, consistency, and accessibility.
• Produce weekly and monthly document control reports, including logs of overdue submissions, outstanding reviews, workflow status, and support the development of document control key performance indicators and dashboards.
• Provide onboarding, system training, and ongoing support to project team members, consultants, and contractors regarding document control procedures and system navigation.
• Coordinate with project leadership to maintain user access, permissions, distribution groups, and…