Administrative Assistant

With twelve offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a unique and compelling value proposition.

Our prestigious national law firm has an immediate opportunity for an experienced Administrative Assistant with strong administrative skills to join our New York, Washington D.C., or Boston office and involves performingadministrativefunctionsinsupportof lawyers and consultants.

The ideal candidate is a bright professional with strong proofreading skills, familiarity with both state and federal court filings, E-filing experience, and is detail oriented with great spelling and grammar skills. A successful candidate will be someone who is positive with strong initiative, a high degree of flexibility, works independently and who is self-motivated. We’re looking for someone who is interested in taking ownership of their work, loves working as part of a team.

Daily interface with attorneys, visiting attorneys and teams to manage requested administrative support tasks and act as a liaison between billing partner and team members.

Extensive calendar management, scheduling and coordination of meetings, depositions, conference calls, travel arrangements and events.

Occasionally duplicates, organizes and prepares documents for court filings when Office Services staff are not available.

Organizes, prepares client documents obtained directly from the professionals during office hours and during client meetings.

Management and tracking of expense reimbursements.

Creates and maintains client records and files.

Edit and proofread all legal documents.

Organize all legal documents and ensure they are updated.

Ensure all court documents are in order and filed before deadlines.

Answer emails and phone calls, and when necessary, redirect calls.

Research and authenticate important case information.

Prepare different legal documents including appeals, motions, and petitions.

Familiarity with, efilings and knowledge of state court rules and deadlines a plus.

Provides back-up support to other administrative assistants when needed.

Candidate should have 3+ years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential.

1-2 years of previous Litigation experience highly preferred.

Must have knowledge of Federal, State court filing rules.

Must have strong multi-tasking skills and the ability to prioritizeactivitiesand work under pressure to meetclientdeadline expectations in a fast-paced environment.

Excellent communication and interpersonal skills.

Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.

This position willhave extensive contact with others (including clients) requiring discretion and will need tomaintaina professional and courteous when dealing with others.

Must have strong writing and research skills.

Must have exceptional organizational skills and strong attention to detail.

The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team.

Advanced knowledge of Microsoft Office, iManage and various legal software…