Administrative Assistant

Description We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Boston, Massachusetts. This Long-term Contract position is ideal for someone who can stay organized, manage multiple priorities, and provide a welcoming experience for visitors, residents, and callers. The role plays an important part in keeping administrative processes running smoothly while delivering responsive, attentive support across the property management office.

Responsibilities:

- Welcome visitors and residents to the management office and provide courteous, attentive assistance with their questions and needs.

- Answer and direct incoming phone calls, relay messages accurately, and respond to routine inquiries in a timely manner.

- Manage incoming and outgoing mail, ensuring documents and correspondence are distributed and processed efficiently.

- Maintain organized filing systems and keep administrative records accurate, accessible, and up to date.

- Receive rent payments from residents and support proper documentation and handling of related transactions.

- Provide day-to-day clerical support to the property management team to help maintain smooth office operations.

- Assist with general office coordination by preparing paperwork, tracking routine tasks, and supporting administrative workflows as needed. Requirements - Previous experience in an administrative, clerical, or office support role.

- Ability to manage several responsibilities at once while maintaining accuracy and professionalism.

- Strong customer service skills with the ability to interact effectively with residents, visitors, and staff.

- Clear verbal and written communication skills for handling calls, messages, and office correspondence.

- Proficiency with general office procedures, recordkeeping, and document organization.

- Experience using Yardi is required.

- Ability to work well in a fast-paced environment and remain composed under pressure. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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