Bid & RFP Specialist

In September 2024, Morgan Scientific Inc. (MSI) joined the Vitalograph group as a wholly owned subsidiary. This strategic milestone strengthens Vitalograph’s global respiratory diagnostics portfolio, combining expertise to deliver best-in-class diagnostic solutions that improve understanding of lung health.

Vitalograph is executing an ambitious growth strategy and is on track to treble its respiratory diagnostics business by 2026 — making this an exciting time to join a scaling, innovation-led organisation.

We offer a supportive, growth-focused environment where your contribution directly impacts business expansion.

• 401(k) retirement plan
• Comprehensive company contributed health insurance
• Generous paid time off
• Competitive salary + performance incentives
• Professional development within a fast-growing global organisation

The Contract, Bid & RFP Specialist owns the end-to-end coordination of bids, RFPs, tenders, contracts, and commercial documentation across OneUS. Operating within a regulated medical device environment, this role ensures accuracy, compliance, and speed — acting as the operational bridge between Sales, Finance, Legal, Customer Service, RA/QA, IT, and Leadership. You will directly support deal acceleration, reduce commercial risk, and deliver a consistent, professional contracting experience to GPOs, IDNs, and hospital networks across the US.

• Lead and coordinate bids, RFPs, and tenders aligned to commercial strategy
• Own commercial documentation including quotes, pricing, software agreements, service contracts, and renewals
• Ensure contract accuracy, version control, compliance, and audit readiness
• Translate contract terms into clear operational inputs for onboarding, billing, and service
• Improve templates, workflows, and KPIs to support scalability
• Identify and mitigate financial, operational, and compliance risks
• Customer interaction occurs via phone, email, Teams, and occasional US/Canada travel.

• Associate’s degree (or equivalent experience) in Business, Legal/Paralegal Studies, or related field
• Experience in sales operations, contract coordination, bids/RFPs, or commercial operations within healthcare, medical devices, life sciences, or another regulated industry
• Strong attention to detail with the ability to manage multiple contracts and deadlines
• Proficiency with Microsoft Office, CRM systems, and document management platforms
• Confident cross-functional collaborator with strong written communication skills
• Clear, concise business and contract writing. Ability to translate contractual language into operational requirements
• Professional customer-facing communication

If you’re looking to join a scaling Med Tech business where process excellence and commercial impact matter — this is a key role within a high-growth phase.