Senior Associate, QIS Operations

Job Description Summary

For over forty years, Harbour Vest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open‑door culture that values diversity and innovative thinking. Harbour Vest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

The Senior Associate, Quantitative Investment Science Operations will serve as a critical enablement partner to the Managing Director—helping translate priorities into action, ensuring commitments are tracked, and supporting effective communication and operating rhythm across the QIS organization. The role is highly detail‑oriented and delivery‑focused, with success driven by reliability, structure, and the ability to keep work moving forward smoothly.

Process, Organization, and Execution Support

• Support the Managing Director in coordinating and tracking QIS priority initiatives, ensuring actions and deadlines are clearly documented and followed up.
• Translate high‑level direction into practical tracking tools such as action logs, timelines, and status trackers.
• Maintain clear records of decisions, commitments, and next steps to ensure follow‑through.
• Help manage the day‑to‑day operating cadence for QIS (e.g., leadership meetings, weekly check‑ins, initiative reviews).
• Prepare execution‑focused materials such as agendas, status summaries, dashboards, and meeting notes.
• Provide consistent visibility into what is on track, at risk, or pending.
• Serve as a central point of coordination across QIS teams (research, engineering, data, client solutions).
• Assist with organizing multi‑team efforts by clarifying ownership, sequencing, and dependencies.

Managing Director Support

• Provide direct administrative and execution support to the Managing Director, with a strong focus on priorities, deliverables, and risks.
• Prepare materials that help the Managing Director stay informed and focused on execution.
• Act as a dependable execution partner who can be trusted to manage details independently.

• Exceptional organizational, analytical, and problem‑solving skills.
• Strong written and verbal communication abilities (especially the ability to draft clear, concise leader‑ready materials). Ability to turn rough inputs into clear, concise written output.
• Proactive, dependable, and comfortable managing complexity.
• Able to work through ambiguity with direction from senior leadership.
• Trusted partner who builds credibility through consistency and follow‑through.
• Strong interpersonal skills with the ability to work cross‑functionally and at all organizational levels.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word).
• Proficiency in utilizing AI for initial email triage, drafting responses, summarizing complex documents and lengthy email threads to prioritize urgent business matters, and producing presentations.

• Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience.

• 5+ years in management consulting, project management, business operations, investment operations, finance, program/project management, or a similar execution‑oriented role. Asset management experience is highly preferred.

$ - $ (USD). This base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. The role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long‑term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs.

Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.