Proposal Coordinator Boston, MA

Proposal Coordinator

We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules.

Responsibilities:

• Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met.
• Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages.
• Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery.
• Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness.
• Prepare and submit completed proposals through client portals and other required delivery channels.
• Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting.
• Support the development of compelling response materials that align with RFP requirements and present the firm effectively.