Proposal Coordinator

PROPOSAL COORDINATOR

Department: GENERAL

Employment Type: Full Time

Location: BOSTON, MA

Reporting To: PROPOSAL MANAGER

Compensation: $65,000 / year

Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

• Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards.
• Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines.
• Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines.
• Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements.
• Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion.
• Assemble proposal materials in compliance with client requirements.
• Proofread proposals for clarity, coherence, accuracy, and consistency.
• Prepare proposal drafts for leadership review and incorporate feedback and revisions.
• Organize final proposal reviews and submit approved proposals through designated client portals.
• Follow up on submitted proposals for status updates, outcomes, and new opportunities.
• Update and maintain records related to opportunities, staff, consultants, clients, and business development activities.

• Strong written and verbal communication skills.
• Exceptional attention to detail and proofreading abilities.
• Strong organizational and time management skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience coordinating with internal teams and external consultants.
• Ability to interpret proposal requirements and ensure compliance.
• Proficiency with Microsoft Office Suite.
• Experience with proposal tracking and project management systems preferred.
• Ability to work effectively in a collaborative team environment.

• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.