Facilities Maintenance Analyst

Job Description

This role is responsible for supporting Facilities Management operations through data analysis, regulatory compliance, maintenance systems administration, and planning activities.

• Develop and analyze facilities performance reports
• Maintain CMMS data integrity, including work order quality assurance, standards, and configuration updates
• Administer SharePoint document management systems
• Support internal financial processes
• Administer key control tracking

• Ensure accurate maintenance of regulatory documentation
• Perform document reconciliation activities
• Manage hazardous material manifests and associated records

• Administer failure modes and codes within maintenance systems
• Support predictive maintenance initiatives and associated processes
• Monitor and validate vendor maintenance documentation
• Oversee departmental inventory systems
• Maintain document control and filing systems
• Develop and update internal SOPs and documentation
• Ensure adherence to risk management and insurance documentation requirements

• Participate in asset renewal and capital planning efforts
• Support procurement activities for facility-related goods and services

• As a member of the Emergency Response Organization (ERO), be reachable 24 hours/7 days per week to assist in person and/or remotely with campus and facilities related emergencies activities as necessary.

• Perform additional responsibilities as assigned in support of departmental objectives

• Work is performed indoors and out‑of‑doors, occasionally in environments that are dusty, noisy, or which could have work hazards.

• The position requires prolonged standing and frequent bending, stooping, and reaching daily.
• The position requires a full range of physical motion to operate manual and electrically powered tools and electrical test equipment, to move throughout campus, including climbing stairs in all University buildings, and to work at heights.

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ business analyst or related experience.

• Experience with computerized maintenance management systems (CMMS), preferably Maximo, highly desirable.
• Individual must be comfortable with designing & building complex spreadsheets, pivot tables, & graphics in Excel & related software, as well as conducting in-depth analysis on multiple sources of data.
• The candidate must have an attention to detail to actively monitor trend data and contractor performance indicators.
• Document requirements to address operational/process issues; recommend improvements to accomplish business objectives.
• Evidence of business analysis skills (e.g. requirements gathering, impact assessment, user acceptance testing and gap analysis).
• Strong critical‑thinking and problem‑solving skills.

• Standard Hours/
  
  Schedule:
  
  35 hrs. per week | Monday – Friday | 7:00 am - 3:00 pm. This position is considered to be essential personnel for the Department of Campus Planning and Facilities. Weekend and holiday work may be required as well as attendance during school closures (due to inclement weather and/or other emergencies).
• Visa Sponsorship Information:
  Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening:
  Identity, Education, Criminal.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.

Additional details will be discussed during the interview process. Certain visa types and funding…