Facilities Maintenance Analyst Job Boston area,Massachusetts USA,Business

Job Description

This role is responsible for supporting Facilities Management operations through data analysis, regulatory compliance, maintenance systems administration, and planning activities.

Essential Duties and Responsibilities

Reporting and Systems Management

Develop and analyze facilities performance reports
Maintain CMMS data integrity, including work order quality assurance, standards, and configuration updates
Administer SharePoint document management systems
Support internal financial processes
Administer key control tracking

Compliance and Documentation

Ensure accurate maintenance of regulatory documentation
Perform document reconciliation activities
Manage hazardous material manifests and associated records

Maintenance and Operational Support

Administer failure modes and codes within maintenance systems
Support predictive maintenance initiatives and associated processes
Monitor and validate vendor maintenance documentation
Oversee departmental inventory systems
Maintain document control and filing systems
Develop and update internal SOPs and documentation
Ensure adherence to risk management and insurance documentation requirements

Planning and Procurement Support

Participate in asset renewal and capital planning efforts
Support procurement activities for facility-related goods and services

Emergency Response

As a member of the Emergency Response Organization (ERO), be reachable 24 hours/7 days per week to assist in person and/or remotely with campus and facilities related emergencies activities as necessary.

Other Duties

Perform additional responsibilities as assigned in support of departmental objectives

Working Conditions

Work is performed indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards.

Physical Requirements

The position requires prolonged standing and frequent bending, stooping, and reaching daily.
The position requires a full range of physical motion to operate manual and electrically powered tools and electrical test equipment, to move throughout campus, including climbing stairs in all University buildings, and to work at heights.

Qualifications

Bachelor's degree or equivalent work experience required.
Minimum of 5 years' business analyst or related experience.
Experience with computerized maintenance management systems (CMMS), preferably Maximo, highly desirable.
Individual must be comfortable with designing & building complex spreadsheets, pivot tables, & graphics in Excel & related software, as well as conducting in-depth analysis on multiple sources of data.
The candidate must have an attention to detail to actively monitor trend data and contractor performance indicators.
Document requirements to address operational/process issues; recommend improvements to accomplish business objectives.
Evidence of business analysis skills (e.g. requirements gathering, impact assessment, user acceptance testing and gap analysis).
Strong critical-thinking and problem-solving skills.

Standard Hours and Schedule

35 hours per week | Monday - Friday | 7:00 am - 3:00 pm. This position is considered to be essential personnel for the Department of Campus Planning and Facilities. Weekend and holiday work may be required as well as attendance during school closures (due to inclement weather and/or other emergencies).

Visa Sponsorship

Harvard University is unable to provide visa sponsorship for this position.

Benefits

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

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