Grants Administrator, General Internal Medicine

Essential Functions

Manages the grant-related activity of an assigned portfolio of researchers. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations.

Does this position require Patient Care? No

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Prepares budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verifies all sponsor requirements are met.
• Monitors expenditures and ensures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
• Uses organizational research financial management applications to manage workflow and develop queries and reports.

The MGB Academic Medical Center Division of General Internal Medicine (DGIM) is seeking a detail oriented, organized, self‑directed individual to work with investigators throughout the research funding application and administration process. The AMC DGIM includes more than 70 clinician investigators and researchers across two organizations supported by a wide range of government and foundation funding.

Reporting to the Administrative Manager for Research, the Grant Administrator will provide pre‑ and post‑award support to a portfolio of investigators representing all levels of faculty, and work with varied types and levels of research funding, including NIH, foundation, and corporate sponsors.

Serving as the primary liaison between the Principal Investigators, MGB Research Management, sponsors, and affiliate and subaward sites, the Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Grant Administrator will provide post award support throughout the award life‑cycle in such areas as sponsor reporting requirements, compliance with guidelines, and budget and subcontract monitoring.

The Grant Administrator is responsible for overseeing the full lifecycle of research and programmatic grants for a portfolio of DGIM investigators including proposal development, submission, award management, financial and compliance monitoring, and closeout. This role ensures that all sponsored projects adhere to institutional policies, sponsor requirements, and federal regulations. The Grant Administrator serves as a key resource to faculty, researchers, and administrative staff, providing guidance on proposal development, budgeting, and post‑award financial stewardship.

Specific responsibilities for a portfolio of researchers include:

• Oversee all aspects of the grant application process. Utilizing standard DGIM process and templates, work with investigators to evaluate program announcements, develop budgets and required documents, interface with internal and external systems and portals, and facilitate timely submission meeting internal and sponsor deadlines.
• Serve as a primary contact for collaborating sites regarding development of proposal subcontract budgets and required materials, and throughout the award life‑cycle as required.
• Provide budget and subcontract monitoring throughout the award life‑cycle, prepare financial reports and meet with investigators on a regular basis.
• Assist investigators with progress and other required reports, utilizing systems to obtain information, and ensuring compliance with all guidelines.
• Facilitate the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements, data use agreements and other agreements as needed.
• Take the lead on salary and effort management for assigned investigators, utilizing DGIM templates as required and submitting salary distribution changes in…