Specialist, Business Operations - Clinical Oncology

Job Description

Join us as a Specialist, Business Operations in our Cambridge office. As a vital contributor to our mission, you will own and evolve key business operations workflows, apply digital tools and continuous improvement practices, and partner with cross‑functional stakeholders to translate priorities into structured operating models and sustainable processes.

• Own and evolve key OTAU business operations workflows and alliance governance infrastructure, applying independent judgment to identify operational risks, design scalable solutions, and drive work that supports unit priorities.
• Use digital tools, AI, automation, and continuous‑improvement practices to simplify processes, strengthen transparency, and improve stakeholder experience across a geographically distributed organization.
• Partner with Alliance Management, Business Operations leadership, and cross‑functional stakeholders to translate business priorities into structured operating models, decision‑ready materials, and sustainable ways of working.

Alliance Governance & Sub‑Team Operations

Governance Meeting Operational Strategy & Execution for Defined Alliances

• Own the operating model for hybrid and in‑person governance meetings, designing an effective experience and resolving execution issues in real time.
• Partner with Alliance Managers to shape governance meeting readiness, identifying gaps in materials, decision inputs, and follow‑up requirements.
• Manage the master governance calendar, evaluating cadence needs and recommending adjustments to prevent governance gaps.
• Create and govern a searchable decision and action‑management framework for defined alliances, ensuring leadership visibility and accountability.
• Coordinate end‑to‑end alliance governance and sub‑team meetings across global time zones, anticipating risks and resolving scheduling and readiness barriers.

Governance Infrastructure & Digital Tools

• Lead the strategy, optimization, and deployment of alliance digital infrastructure, making recommendations on Teams, SharePoint, repository design, permissions, and archival practices.
• Design and manage the alliance digital onboarding approach for Takeda and partner committee members, determining appropriate access and guidance.

Alliance Health & Reporting

• Partner with Alliance Management to define and improve recurring governance health metrics, translating operational signals into actionable insights.
• Manage the operational design and execution of periodic alliance health surveys, recommending approaches and preparing insight summaries.

Business Operations

New Joiner/Leaver Employee Experience Management

• Own and continuously evolve OTAU’s new‑joiner, offboarding, and employee‑transition strategy, identifying risks and driving improvements.
• Design, evaluate, and continuously improve standardized checklists, templates, trackers, and knowledge resources to increase transparency and consistency.

Conference and Travel Budget & Approvals Management

• Own OTAU’s conference attendance request process end‑to‑end, improving the process based on recurring stakeholder needs.
• Analyze pain points and recommend process, tool, template, or guidance changes to strengthen operational consistency.

Core Business Process Management

• Own and optimize the Preclinical Oncology Request operating process, improving predictability and stakeholder experience.
• Own operational governance of OTAU time‑reporting compliance, improving guidance and tools for reliable resourcing algorithms.
• Develop and manage OTAU’s internal communication infrastructure, improving distribution‑list governance and communication quality.
• Develop and govern process guides, templates, trackers, and repositories, simplifying OTAU workflows through AI‑enabled or automated solutions.
• Independently drive operational support for emerging OTAU business priorities, clarifying objectives and documenting outcomes.

• Bachelor’s degree.
• 2‑3 years’ experience in program or project coordination, cross‑functional team operations, or alliance/partnership operations within pharma, biotech, or life sciences.
• Demonstrated initiative in identifying process…