Order and Inventory Management Specialist; SY

Order and Inventory Management Specialist (SY26-27)

Boston Public Schools Central Office – Food & Nutrition Services – Boston, Massachusetts. Open in Google Maps.

Job : 5811468

Final date to receive applications: Sep 02, 2026 11:59 PM (Eastern Standard Time)

Posted: Jun 30, 2026 4:00 AM (UTC)

Starting Date: Immediately

Reports to: Director of Logistics and Transportation

District & Department Overview:

Founded in 1647, Boston Public Schools (BPS) is the oldest public school district in the country. With approximately 49,000 students from over 114 countries, nearly 8,000 employees, and an annual budget of $973 million, the BPS is the largest district in Massachusetts and one of the most diverse as well.

Currently BPS has 125 schools with two different food service delivery models. The majority of schools have full‑service kitchens with a full‑time cafeteria manager and subordinate staff. The remaining schools and programs are satellite sites receiving meals from a central production facility. The district serves approximately 17,000 breakfasts, 25,000 lunches, and 2,100 after‑school meals per day. During the summer months BPS serves roughly 22,000 meals at sites all over the city.

BPS has been approved for the Community Eligibility Provision (CEP); which enables the district to provide free meals to all Boston students.

General Description:

We are seeking an Ordering and Inventory Specialist who will work with the Director of Logistics and Transportation to oversee the ordering and inventory processes of the day‑to‑day operations for the FNS department. This position is the key link in communication with Field Staff for order, delivery and receiving questions. A strong business acumen, accounting skills and the ability to reason through ever changing scenarios are necessities for this position.

The candidate must work well with a team of people who are committed to the success of the Food and Nutrition Services Department.

• Ensures all orders have been placed on time
• Communicate with staff re: order changes, shortages, substitutions, due dates, deadlines, etc.
• Communicates with vendors regarding order accuracy and product quality
• Writes inventory reports and submits to the Director of Logistics and Transportation for review
• Provides customer service and solutions to problems for site managers and Field Coordinators
• Develop systems, procedures and records for quality control
• Ensures production records are completed daily to forecast projections
• Collaborates with
  • Procurement & Contracts Manager and FNS management staff for goods and services specifications document and resolve issues including orders, receipts, invoices;
  • Nutrition Manager regarding product availability for menu planning. Ensure supply, ingredients and materials availability to produce daily orders, including packaging, and food quality;
• Troubleshoots internal order management systems
• Performs audits on inventory counts in Central Warehouse and school sites to ensure accuracy
• Oversees the orders, receipts, invoices, bills, credits, etc. for accuracy and compliance with contracts. Takes action in case of discrepancies
• Documents discrepancies
• Performs other duties as assigned.

• Innovates, develops, builds and manages strong, productive relationships.
• Sparks innovation for Department improvement; generates many new and unique ideas.
• Drive Results. Pursues work with energy, drive and need to finish. Leads team members to develop and execute Department goals. Persuades colleagues and vendors/suppliers to support initiatives.
• Personal Learning and Development. Is personally committed to and actively works to continuously improve; recognizes the need to change personal, interpersonal and managerial behavior; actively seeks feedback.
• Simplifies complex processes; gets more out of fewer resources, creates systems that manage themselves.
• Functional and Technical Skills. Possesses functional and technical knowledge, and skills to perform at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

• Bachelor's Degree in Business,…