Corporate Governance Specialist

We are looking for an experienced Corporate Governance Specialist to support board governance, legal department operations, regulatory coordination, and executive-level records management for a mission-driven financial services organization in Boston.

This role is ideal for someone with experience supporting a Board of Directors, managing board materials and minutes, coordinating committee meetings, handling confidential documents, and working in a regulated environment. The position requires excellent judgment, strong organization, polished communication skills, and the ability to manage sensitive information with discretion.

The role follows a hybrid schedule, with additional onsite time expected during the initial onboarding period.

• Support corporate governance activities for the Board of Directors and board-level committees
• Coordinate regular and special board and committee meetings, including scheduling, logistics, materials, and follow-up
• Prepare, compile, review, and distribute board and committee meeting materials
• Draft meeting minutes, action items, resolutions, and related governance documentation
• Manage board portal activity, including user access, committee setup, content publishing, and document organization
• Track board attendance, fees, expense reports, director documentation, questionnaires, certifications, and related administrative items
• Maintain confidential board, executive, and legal records in accordance with retention, privacy, and security requirements
• Support secure document submissions, regulatory requests, records management processes, and internal/external portal updates
• Assist with director onboarding and orientation, including schedules, access, accommodations, resources, and meeting-related needs
• Help coordinate annual governance activities, including director elections, ethics certifications, delegation of authority updates, and required forms
• Track legal department projects, deadlines, deliverables, commitments, and follow-up items
• Communicate with internal stakeholders, executive leadership, board members, vendors, and external parties in a professional and confidential manner
• Support vendor management related to board portal tools, including reviews, renewals, and coordination
• Prepare reports, presentations, templates, and other materials for leadership, governance meetings, and regulatory purposes
• Partner with legal, executive, management, and administrative teams to ensure governance processes run smoothly
• Support occasional travel for board meetings and related governance events as needed

• 2 to 5 or more years of experience in corporate governance, assistant corporate secretary support, board administration, executive administration, legal operations, or a similar role
• Experience supporting Board of Directors or committee meeting processes
• Experience drafting or preparing meeting minutes, board materials, resolutions, agendas, or governance documentation
• Experience with Diligent Board books or a similar board portal strongly preferred
• Experience working in a regulated industry preferred
• Financial services, banking, insurance, or similar regulated environment experience preferred
• Degree in Business Administration, Communications, Legal Studies, or a related field preferred
• Equivalent relevant experience may be considered
• Strong Microsoft Office skills, including Outlook, Word, Excel, and Power Point
• Excellent written and verbal communication skills
• Strong organization, judgment, discretion, and attention to detail
• Ability to manage multiple priorities, deadlines, stakeholders, and confidential matters
• Professional presence and strong service orientation when working with leadership and board members

• Prior experience supporting corporate governance in a financial services or regulated environment
• Familiarity with records retention, secure document management, regulatory submissions, and confidential information protocols
• Experience coordinating director onboarding, board logistics, committee materials, and governance calendars
• Familiarity with Power BI, data analytics tools, or artificial intelligence…