Senior Contracts Specialist

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Job Description - Senior Contracts Specialist (2600054M)

Job Description

Senior Contracts Specialist - ( 2600054M )

Description

The Executive Office of Health and Human Services (EOHHS) oversees expenditures of over $22 billion annually, and as the largest Secretariat of the Commonwealth, employs over 20,000 employees and provides direct services to 1 in 3

Massachusetts residents. The mission of EOHHS is to provide effective leadership in the delivery of health and human services that promote health, resilience, and independence to improve the quality of life for individuals, families, and communities throughout the Commonwealth.

EOHHS is seeking a Senior Contracts Specialist in the Office of Financial Management. Reporting to the Director of Contracts/Purchasing, the Senior Contracts Specialist will be considered an EOHHS subject matter expert regarding the purchasing and leasing of all goods and services that is required for EOHHS’s daily operations.

Duties and Responsibilities (these duties are a general summary and not all-inclusive):

• Oversee assigned procurement/purchasing projects.
• Work as an EHS primary contact for Interdepartmental Service Agreements (ISAs).
• Review contract documents for accuracy, completeness, and content, ensuring compliance with governing laws, rules and regulations set forth by the Operational Service Division and the State’s Comptroller’s Office.
• Ensure all fiscal obligations for assigned ISAs, contracts, and purchases are accurately reflected in the state accounting system, Mosiac.
• Maintain retrievable records to respond to Freedom of Information requests handled by the Privacy Office.
• Work with assigned EHS lawyers and procurement coordinators on substantive and technical procurements.
• Prepare draft solicitation documents for purchases for non-substantive and non-technical procurements.
• Review agreements for compliance with the procurement policies and state financial laws. Agreements include task orders, statements of work, leases, contracts, and ISAs.
• Prepare and analyze reports regarding EOHHS Secretariat purchases of goods and services.
• Conduct research and planning for consolidated procurements of assigned commodities.
• Ensure the Commonwealth’s eProcurement system, COMMBUYS, is updated and maintain accurate information related to EOHHS procurements.
• Monitor execution of purchase orders, leases, and contracts to ensure compliance with all applicable laws, regulations and policies.
• Coordinate staff augmentation agreements and encumbrances.
• Assist with analyzing and evaluating vendor responses on an as needed basis.

Preferred Qualifications:

• Proficiency with Microsoft Office.
• Understanding of eProcurement systems preferably COMMBUYS.
• Ability to query the Commonwealth Information Warehouse (CIW) to develop reports.
• Thorough knowledge and understanding of procurement laws, policies and regulations.
• Thorough knowledge and understanding of Expenditure Classification Handbook.

About the Executive Office of Health and Human Services (EOHHS):

The Executive Office of Health and Human Services (EOHHS) oversee expenditures ofover $28 billion annually. As the largest secretariat, has approximately 22,000 employee sand services almost 2 million people, one in three residents of the Commonwealth. The mission of EOHHS is to provide effective leadership and management in the development and provision of health and human services that promote health and safety, independence, and quality of life for individuals and families, and communities throughout the Commonwealth of Massachusetts.

To know more about EOHHS, please visit: https://(Use the "Apply for this Job" box below).-services

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http:// .

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information…